Transcription services are used when an audio or video recording needs to be converted to a document format. Many businessmen and professionals use dictation services to record things that they want to remember, from doctors and lawyers to technical advisors and other businessmen. Once the recording is complete, they often find themselves needing to transfer what they recorded to a format that is more compatible with dissemination amongst colleagues, for use as evidence, as an addition to a medical or death record, or for many other reasons. That is where transcription services come in handy.
Dissemination amongst Colleagues
Most projects are designed to be shared, especially with like-minded professionals for many different uses. For instance, if a business professional is working on a big project and hits a snag, he may use dictation to brainstorm through the problem. Once the problem is solved, the dictated steps can be very helpful to others facing the same problem, or simply to share and prevent the problem from recurring in similar projects in the future.
For Use as Evidence
Attorneys frequently record information during a case, especially their thoughts, but they also use audio recordings to take statements from witnesses, known as deposing the witness. Witness depositions are used in court as evidence for or against the defendant, so they are very important for each case. Once the attorney has gathered all of the depositions he/she needs, they will need to be transferred into a document format to be presented as evidence.
Additions to Medical or Death Records
Doctors also frequently use dictation methods to record findings, especially during surgery and medical exams. Pathologists use dictation during an autopsy to keep track of everything they find—both normal and abnormal results. This material is transferred into document format to include in that patient’s medical record or death record.
Finishing the Project
The dictated material is sent to the transcription service for conversion, where they listen to everything stated and put it into a legible, usable document format. Sometimes they will need to ask questions based on the dictated work, especially to clarify any portions that are difficult to understand. Once the project is complete, it is returned for dissemination and ready to be passed around the department, presented to a judge or opposing attorney, or added to a permanent medical record.